Work with purchase orders
The supplier portal shows purchase orders your contractor has issued to your supplier account. Use it to confirm you received a PO, send shipment and delivery updates, and submit an invoice once the PO has been acknowledged.
Purchase order list
Purchase orders lists only POs for your supplier account at the contractor organization you signed into. The list shows the PO number, required date, expected date, and current PO status. Choose a row to open the full purchase order.
If the contractor has not issued any POs to your account yet, the page shows an empty state instead of exposing other suppliers' work.
Purchase order detail
The detail page shows the selected PO's dates, status, ship-to address, notes, line items, received quantities, and PO subtotal. It also shows the PO event history so you can see prior acknowledgements, shipment notes, delivery notes, and linked invoice review status.
Supplier access is scoped to your own vendor record and the current contractor organization. Opening a PO that does not belong to your supplier account returns not found.
Acknowledge before invoicing
For open POs, choose Acknowledge PO to confirm that you received the order. Thermal records this as an append-only PO event. You must acknowledge every PO included on an invoice before submitting that invoice from the portal.
After acknowledgement, the page enables supplier updates and invoice entry for POs that are still open for supplier activity.
Shipment and delivery updates
Once a PO is acknowledged, use Record partial shipment to add a shipment note such as carrier, tracking number, or quantity shipped. Use Record delivered to add a delivery confirmation or receipt note.
These updates are supplier-visible PO events only. They do not replace the contractor's receiving workflow and do not directly change the PO received quantity or lifecycle status.
Submit an invoice
An invoice can be submitted from a PO detail page or from the PO list when more than one acknowledged PO is ready to invoice. On the list page, select one or more acknowledged purchase orders to include on the same invoice, then enter the invoice line descriptions, kind, quantity, and unit price.
Thermal recomputes line totals server-side, links the invoice to the selected POs, and marks the portal review status as submitted. The contractor reviews the submission before approving or rejecting it. A PO with an already submitted or approved portal invoice is not offered for another active supplier invoice.
Multi-PO invoices must stay within one billing context. If the selected POs span incompatible branches, work orders, or ship-to contexts, Thermal asks you to choose a narrower set before submission.
What suppliers cannot see
The supplier portal intentionally limits PO data to what is needed to fulfill and invoice the order. It does not expose customer billing details, customer contact records, internal pricebook data, margin data, or contractor-side cost and profitability controls.
Reference
- Vendor portal access is session based and limited to the signed-in supplier account for the current contractor organization.