Register vendor fleet
Open Fleet → Vendor → NEW in Thermal →
What it's for
Register vendor fleet adds supplier-owned inventory to your fleet, or converts an idle company unit into a vendor-owned one. It exists because a shop that rents out more than it owns still needs one place to see what is available.
Reach it from Register vendor unit on the Fleet list, at
/fleet/vendor/new. The page describes itself as "Add supplier-owned inventory
or convert an idle company unit."
Tabs
The form has no tabs. It is two panels, and you use one or the other.
Panels and controls
New vendor unit
Register a unit you are renting in: Equipment type ("Chiller, cooling tower…"), Fleet class, Fleet ID, Serial, Make, Model, and the Vendor it belongs to. Register vendor unit adds it.
A re-rented unit appears in the fleet alongside your own, marked by its source, so a quote can go out against it — but its economics are different, and the fleet asset record keeps the re-rental source visible for exactly that reason.
Convert company unit
Idle company unit picks one of your own units and Convert to vendor-owned changes its ownership. Only idle units are offered: converting a unit that is currently out would change who owns something mid-contract.
What it accepts
| Field | Format | Required | Rule |
|---|---|---|---|
| Equipment type | Free text or pick | Yes, for a new vendor unit | |
| Fleet class | Pick a class | Yes, for a new vendor unit | What rate cards price against |
| Vendor | Pick a vendor | Yes, for a new vendor unit | The supplier the unit belongs to |
| Fleet ID | Free text | No | Your own asset number |
| Serial / Make / Model | Free text | No | |
| Idle company unit | Pick a unit | Yes, to convert | Only units currently idle are offered |
How to configure it
- This screen belongs to the Rentals module — see Settings → Capabilities.
- Purchasing supplies the vendor book this form picks from.
- Rate cards price by fleet class, so the class you set here decides what the unit rents for.
Who can see it
This screen sits behind the Rentals area, and additionally behind the Rentals module.
Owners and office managers can open it where the module is on. Dispatchers and technicians cannot. The gate is checked on the server, not just hidden in the sidebar, so a direct link does not get around it.
The full role matrix is on Roles & permissions.